Association Assistant

The Association Coordinator at NCG provides an association professional with the opportunity to support volunteer leaders and committee members in up to two academic associations. This key team members serves as the central point of communication for committees, academic journals, and the proposal management system for a large academic conference. The Association Coordinator assists with member communications, registration, event support and onsite management of key conference volunteers. This position also provides additional administrative support from time to time with Website updates, webinars and membership.

The position reports to the Senior Association Manager on assigned association partners and is accountable to assigned associations for achievement of contracted objectives and services.

Responsibilities & Key Duties:

  • Manages and supports association assistant with membership correspondence

  • Event registration support

  • Manages and facilitates all committee support, including scheduling meetings, action item documentation, action item follow-up, annual orientation/training, etc.

  • Webinar management and support

  • Reviews and updates website content as needed/requested

  • Manage membership renewal, develop, recommend, and implement membership engagement and retention strategies

  • Database maintenance

  • Monthly reporting and analytics (i.e. membership reports)

  • Event support: registration management, speaker management, webinar management, post conference reporting, conference material proofing and prep

  • Management of proposal system for large academic conference

  • Onsite volunteer coordination for large academic conference

  • Conference App liaison and app project coordinator

  • Update and manage operational plan weekly (individually and with NCG team) for each association

  • Provide support for Managing Director during preparation for nominations and elections process

  • Website updates in association's AMS

  • Cultivate growth of the associations and their relationships with NCG.

Qualifications:

  • Bachelor’s degree preferred

  • Two or more years of non-profit management experience with proven success in one or more of the functional areas (financial, communications, volunteer management, event management, governance, operations, marketing, etc.)

  • Great interpersonal, organization and time management skills.

  • Must love technology and have a self-motivated desire to dig in and learn new tools.

  • Experience with association management software (AMS) and/or proposal system preferred

  • MS Excel, Word and Power Point geniuses welcomed

  • Ability to travel up to 15% domestically and internationally

  • Proven success in project management with excellent attention to detail and organization

  • A writing sample may be required before or after interviewing

Benefits:

  • 401(k) matching

  • Dental insurance

  • Flexible schedule

  • Health insurance

  • Health savings account

  • Life insurance

  • Paid time off

  • Parental leave

  • Retirement plan

  • Vision insurance

  • Paid Holidays

Think we should chat? Send your resume to careers@nardoneconsulting.com and we'll continue the conversation.